A Guide to Table Seating and Linen Sizes

I remember doing my first few weddings and realizing just how much I didn’t know. One moment that stands out was walking into a venue and finding that the linens didn’t touch the floor. Or another time, planning for a certain number of guests at each table and then finding out that with charger plates we actually had to remove one person per table because there wasn’t enough room to fit the charger plates at each place setting comfortably.

So I swore I would never make these rookie mistakes again and made a foolproof quick reference guide that allowed me to confidently plan for each wedding and remove any room for error. I’ve finally made a pretty version of it and want to share it with you, to hopefully save you any headache, too! Enjoy this Guide to Table Seating and Linen Sizes for weddings and other events!


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How to Set a Table

As long as I can remember, I’ve loved putting together pretty table settings. I loved knowing that it was formal, but still not over the top. For me, it’s about the necessities and using pieces to make it beautiful without adding everything but the kitchen sink. It’s important to remember to keep room for other dinner necessities like butter, bread baskets, and salt and pepper so overfilling a table with decor will only make the guest experience unpleasant.

Start with a beautiful tablecloth to act as a base. Then add your charger plate or placemat to the centre of the table setting. On top of this, you’ll want your dinner plate, salad plate, and any other plates required for courses. I like to incorporate the napkin into this as well, and there are plenty of ways to be creative with its placement, whether it be knotted and placed on top, folded with the menu inside, or even folded between layers of plates.

The bread plate should be placed above and to the left of the dinner plate. If you have a butter knife for each guest, it can be placed horizontally on the bread plate.

For cutlery, remember that you’ll always work from the outside in so the dinner fork will be closest to the plate and the salad fork to the left of that. Similarly, the soup spoon will be on the outside and the dinner knife closest to the plate. The dinner knife’s blade should always be facing the plate. Above the plates, start with the dessert fork placed horizontally and its prongs facing the right side and the teaspoon facing the opposite direction above this. If you have a place card, it’s suggested it go at the top of the place setting above the dessert fork and teaspoon, but you can also be creative and incorporate this into the stack of plates whether that be sitting on top of the napkin or even as part of the menu.

As for glassware, set the water glass in the top right corner, above the knife, and the wineglass (either a red or a white wineglass, depending on what you’re serving) to the right of the water glass, set slightly back, on a diagonal. If serving champagne, add this to the left of the wine glass, creating a bit of a triangle shape.

Lastly, don’t forget to add flowers and candles to your centerpiece! Flowers and candles go such a long way in making the dinner feel elevated.

Special thanks to Simply Beautiful Decor for sharing images of their beautiful tabletop pieces for the image and diagram below.


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The Best Toronto Area Wedding Venues with Epic Food, Service and Design Experiences

  1. THE UNIVERSITY CLUB OF TORONTO

I’ve talked before about my love for The University Club of Toronto, so it should come as no surprise that it tops my list of favourite wedding venues in the Toronto area. This venue has everything. It’s centrally located at Queen and University and easily accessed by both public transit and car. While there are lots of hotels nearby, there are also hotel rooms available on the property. Osgoode Hall is right across the street and, bonus points, it doesn’t require a photography permit! With exclusive use of the property, there are so many options for event flow and the Presidential Suite on the main floor is perfect for getting ready on site. My favourite event flow is getting ready in that beautiful Presidential Suite, ceremony upstairs in the Library, cocktails in the Pine Lounge on the main floor, and back up to the second floor for dinner in the Ballroom and dancing back in the Library post-dinner!

It’s also incredibly beautiful both inside and out with lots of character and architectural details and it plays really well into endless colour palettes. The food is AMAZING, the service is impeccable. Oh, and did I mention the butter is whipped and formed into swans?! Yes, swans.

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2. THE ARLINGTON ESTATE

Located just North of Toronto, in Kleinburg, Arlington Estate offers not only a beautiful space but a top-notch client and guest experience. They also take good care of all vendors coming in, making it an especially lovely place to work and easily on the list of favourite Toronto area wedding venues. There’s a beautiful outdoor space for wedding ceremonies and the East and West Wing Ballrooms are the perfect base and opportunity to add your own style. Everything you could imagine has been taken care of in this space with stunning bridal suites, large terraces overlooking the gardens and even espresso machines in the lobby bar. Not only is the food is impeccable but its presentation is beyond. They’re flexible with drop off and pick up times for your personal items and it’s just all-around a wonderful space to be.

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3. ELORA MILL

Perfect for an easy mini-destination wedding, The Elora Mill is an absolute gem. Elora is a gorgeous small town and incredibly quaint for the perfect weekend getaway just an hour and a half from the Toronto core. The Mill’s hotel has a spa on-site for some relaxation time and the Elora Gorge allows for some exploring and of course, epic photos. Everywhere you look, this town and property are nothing but beautiful. Both the outdoor ceremony space and the indoor rain backup of the Chapel are absolutely stunning so regardless of the weather, you simply cannot be disappointed with the backdrop. The reception spaces will take your breath away with their unique, very upscale, and elegant, yet rustic design. The whitewash oversized harvest tables pair perfectly with the linen-covered round tables to create some extra interest in the space. The culinary experience is perfect for the foodie and the service experience is unmatched. The only shortcoming is the lack of flexibility with the ceremony times, but that can be easily overlooked with the beauty of the space and when you realize how well they run their show and just how many design details come with this space.

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4. THE PEARLE HOTEL

While The Pearle Hotel is a brand new hotel, there is no doubt in my mind that this will be a massive shakeup to the Toronto wedding scene. Based in downtown Burlington, Ontario, The Pearle Hotel is owned by Pearle Hospitality who also owns the aforementioned The Elora Mill. As with the rest of their properties, the aesthetics of this space are top-notch and the service will be second to none. There are hotel rooms on-site and a Hammam Spa perfect for relaxing and a weekend getaway for your guests! There are stunning views of Lake Ontario from both event spaces and also quick access to the waterfront and Spencer Smith Park which is free for wedding photos. Fitting for weddings of 150 to 400 guests, it’s definitely a space to watch and experience to have when it opens in the spring of 2021.

The Pearle Hotel Wedding Venue Downtown Burlington Wedding Planner Laura Olsen Events
The Pearle Hotel Wedding Venue Downtown Burlington Wedding Planner Laura Olsen Events

5. STRATUS VINEYARDS

Located in Niagara-on-the-Lake, the heart of Niagara’s wine country, Stratus Vineyards offers a beautiful blend of modern contemporary and garden party vibes. It’s about an hour and a half from Toronto and perfect for a weekend getaway experience for couples and their guests. While there are no accommodations or spa on-site, there is an endless number of options nearby. The wine is obviously amazing and all beers offered are local, which is such a plus for those who love supporting local. They have a few preferred caterers, all of whom will blow your taste buds away, and they’ll also work with Stratus to pair wines with each course for the ultimate experience.

As for ceremony and reception options, the most popular is to have the ceremony outside facing the vineyard, cocktails on the terrace, reception in the Press Alley, and dancing in the retail space. So with exclusive use of the space, you’re really able to use all areas! If you’ve got extra in your budget, you can reverse things by putting a tent out on the grass for dinner and having your ceremony inside!

There are two things to note about hosting a Stratus Vineyards wedding. The first being the strict timing they have regarding wedding party, guest arrival, and ceremony start times, but it’s all done in an effort to ensure the experience of their retail customers is a positive one. Sound restrictions can also be a concern for some couples so if you wanted to dance the night away under the stars you’ll be disappointed as there are strict rules in the Niagara area about noise levels especially after 11p so you’ll have to move your party inside the retail space for dancing.

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Earth to Table Farm Wedding

Hold your hats, people, because this one is a stunner. Lauren and Craig's Earth to Table Farm wedding in Flamborough took my breath away at multiple points throughout the planning and, of course, on the wedding day itself. I have been trying to find the words to describe exactly how wonderful this day was, but my emotions get the better of me and all I want to use are the words that describe love in various ways. I have been sitting on these images so beautifully captured by Christine Lim, since shortly after their September wedding. Not because I don't love them, but because I was so terrified I wouldn't put together the right collection of images to showcase this day in the way it deserves to be shown.The respect and love that Lauren and Craig have for each other is something that is a once-in-a-century. They love keeping beautiful traditions alive. He is a true gentleman and her etiquette is impeccable.They wanted to create something colourful and incorporated their love for antiquing but was elegant and formal. Most importantly, it had to feel authentic and I think we did it. I think the images speak for themselves beyond that lead-in, so I'll leave you to peruse the gorgeousness below. Keep scrolling for details on the amazing team who helped bring this Earth to Table Farm wedding together.

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Photography Christine Lim Weddings
Florals Ashley Elaine Florals
Planning and Design Laura Olsen Events
Venue Earth to Table Farm, Pearle Weddings
Hair Ashley Readings
Makeup Caitlin Keddie

 

Sweets Table Sweet Celebrations Wedding Cakes
Ceremony and Cocktail Hour Musicians Barrell Boys
Band Oldies 990
Production Metalworks
Videography Pocket Change Productions
Linens Simply Beautiful Decor

WAYFAIR | Toronto Brand Activation

Wayfair reached out to design a lush, urban oasis in Toronto's core for their launch of WayDay, the lowest site wide sale of the year. Getting involved in brand activations and brand launches has been on our list of things to do for quite some time so we welcomed the challenge of creating something fun and impactful as an attention-grabber in the busy downtown core. We arranged for a clear top tent to cover the open space and protect from rain. Blush and Bloom added heaps of florals to make it feel like a lush garden. It was such a blast digging through all of Wayfair's product (we still can't even believe JUST how much variety they have) to curate such a bright and colourful event, showcasing their outdoor category as much a possible. Pure Leaf Canada also stopped by with their amazing iced tea products to showcase their new flavours which freshly launched at the same time. Have a look through to relive the experience below! We're always excited to work on a Toronto brand activation if your company is looking to celebrate a new launch or achievement in a fun and meaningful way.

Toronto Brand Activation, Toronto Event Planner, Brand Activation, Wayfair Canada, Brand Launch

Toronto Brand Activation, Toronto Event Planner, Brand Activation, Wayfair Canada, Brand Launch

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Photography by Simply Lace Photography
Lasercut Sign by Majopage Creative
Florals by Blush and Bloom
Tent by Premier Tents

The Spoke Club Toronto Wedding

Erin and Sean's intimate The Spoke Club Toronto wedding started on the rooftop patio, surrounded by 50 of their closest friends and family. Wild North Flowers created a stunning arch in front of which Erin and Sean were wed by their sisters acting as officiants. They took the time to do all of their family and couples portraits before the ceremony at Osgoode Hall, allowing them to join the cocktail reception and catch up with their guests. The ceremony was followed by a cocktail reception on the rooftop with unobstructed views of the famous CN Tower. Guests were then invited downstairs for dinner in the gorgeous main dining room adorned with chandeliers, wood dining tables and plush fabric dining chairs in a mixture of fabrics. Erin's parents beautifully crafted the carved wood ring box, acrylic and wood table numbers, and place cards. What gorgeous takeaways for their guests! Peruse the gorgeousness below, all so carefully captured by Johnny Lam Photography.

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Formal Bohemian Wedding at Airship 37

Amanda and Jordan's wedding at Airship 37 was an extra special day for me. Jordan and I worked together years ago before my days as a wedding planner and we stayed in touch long after. Shortly after their engagement, they reached out for my assistance as a wedding designer, as they weren't quite sure how to fuse their two very different tastes in design. He's a tux-wearing fox and she's a boho-chic babe. It was so much fun designing a formal bohemian wedding that perfectly blended their two styles. First up, we worked on finding stationery that would set the tone and ended up going with this gold foil invitation suite from Minted which perfectly fit the bill. The kraft paper envelope balanced by the gold floral accent and taupe ink was just the mix we needed. Lots of white space gave it all breathing room, allowing each element to stand out on its own. We then got working on the gorgeous blank canvas at their wedding venue, Airship 37 and bringing the rest of the vision to life. Airship 37, also happens to be one of my favourite industrial wedding venues in Toronto because of its chameleon-like ability to support any kind of wedding style. We put the focus on the florals in the space, bright and colourful, with lots of structure, but plenty of movement to feel wildly in control. With the help of Ashley Elaine Florals, we hung flowers from the ceiling and arranged them on the arch and made sure to carefully place and repurpose these elements later when the room was converted to the reception space. There are a few favourite elements for me, but the crowning jewel of this wedding at Airship 37 was the bohemian wedding cake so carefully constructed by Cakelaine, an incredible wedding cake decorator here in Toronto and my best-kept secret. She so perfectly took the vision that was in our heads and absolutely knocked it out of the park, making it beyond anything we had expected with that gorgeous macrame fondant texture. One of my other favourite little details had to be the crystals at each place setting, each with a different meaning, as explained on the back of the menu. A nice little surprise for guests to take home with well-wishes from the couple. And my last favourite little detail is the replication of the floral pattern from the invitation added to the front of the bar in vinyl! Of course, we wouldn't have anything to show if it weren't for the incredible Kimon Kaketsis, who was on hand to perfectly document the day.

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